I'm looking for some advice on a simple, hosted web-based digital file management system. We have a design team that creates a lot of assets needed by engineering, marketing, and many other people in the company. However, we already manage timelines, feedback, etc in a ticketing system. Dropbox/git may be possible, but these solutions require checking out/syncing everything which could be a lot.
What I'd like is a hosted system where a designer can upload their digital assets, associate them with a ticket (perhaps via folders), and track file changes. Ideally, non designers could log into the system and obtain the files too.
So far, I've found http://www.brandregard.com and http://www.mediasilo.com, but both seem to be focused on specific types of digital files.
Answer
What you're asking for sounds tailor-made for Gridiron Flow. It has versioning and collaboration tools, time management and asset management tools specifically for design workflows. It knows about graphics files (even tracks the names of layers inside a PSD) and the relationships among files (e.g., it will keep track of all the assets you've brought into a Photoshop or After Effects composition and can even show the relationships in a map). Since it automatically (and instantly) saves versions, Flow can be a lifesaver.
It may also be that Filetrek is what you need. I've not used it myself, but since it looks like it's by the same folks, I expect it's very robust.
Adobe will be releasing the Creative Cloud shortly, which may be another solution. Since it comes complete with the entire Creative Suite, it may well be the most cost-effective solution.
I'd be willing to bet that at least one of these would fit your situation, but you'd have to check out the details yourself.
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